Discover a New Way

to Manage your Co-op

Cooperative Housing Management Made Easy

We care deeply about the people who live in co-ops and the communities we serve through cooperative housing management. Our name reflects our purpose: Sustainable, Proactive, Innovative, and Community Excellence—values that guide everything we do for our clients, every day.

We believe strong communities are built on a foundation of respect, equality, empathy, and accountability. This culture allows us to grow and support others, even through the most difficult circumstances.

No matter the challenge, SPICE delivers cooperative housing management with clarity, compassion, and unwavering dedication. Your community deserves nothing less.

Our Philosophy

30+ Years

We have been helping housing co-ops succeed. We take care of everything from financial planning and grant writing to maintenance and full project management, allowing your board to focus on building a strong and vibrant community.

150 Projects

We transform challenges into stress-free solutions by delivering reliable co-op management through expert financial guidance, proactive maintenance, and thoughtful project planning — all with the mission to make co-op living easier, smarter, and more sustainable for everyone.

500+ Clients

We are committed to supporting boards and members every step of the way, ensuring smooth operations and long-term success for every community we serve.

Our Expertise

Financial Management & Consulting

A healthy financial foundation is essential for every housing co-op. We provide complete financial management, from day-to-day bookkeeping to long-term planning, so your co-op remains stable, transparent, and prepared for the future.
- Budgeting & Forecasting
  - Creating annual operating and capital budgets aligned with your co-op’s goals
  - Forecasting expenses and planning for future capital repairs and replacements
  - Supporting boards in making informed financial decisions with clear, easy-to-read reports
- Bookkeeping & Accounting
  - Managing accounts payable and receivable, including member arrears tracking
  - Preparing monthly and year-end financial statements for transparency
  - Coordinating with auditors to ensure smooth and accurate annual audits
- Financial Strategy & Compliance
  - Developing long-term financial plans, including reserve fund planning and risk management
  - Monitoring cash flow to maintain healthy reserves and avoid financial surprises
  - Ensuring compliance with legal and tax requirements, including GST/PST filings
- Funding & Consulting
  - Writing grant applications and identifying government or private funding opportunities
  - Advising on financing options for major repairs or capital projects
  - Offering financial training for board members to build confidence and knowledge

Asset Management & Renovation

Your co-op’s buildings and infrastructure are its largest investment. We help protect and improve those assets through proactive maintenance, capital planning, and expert project management so your community stays safe, efficient, and welcoming.
- Maintenance Planning & Coordination
  - Creating and updating annual and multi-year maintenance plans
  - Scheduling and coordinating regular inspections and preventive upkeep
  - Providing 24/7 emergency response coordination to minimize disruptions
- Condition Assessments & Lifecycle Planning
  - Inspecting major systems (roof, plumbing, HVAC, windows) to determine current condition
  - Developing lifecycle replacement plans to anticipate future repairs or upgrades
  - Helping boards prioritize repairs to stay within budget and avoid crises
- Renovation & Capital Project Management
  - Managing all aspects of renovations or building upgrades from planning to completion
  - Coordinating with contractors, engineers, and consultants
  - Monitoring project budgets and timelines to avoid overruns and delays
- Sustainability & Modernization
  - Recommending energy-efficient upgrades to reduce operating costs
  - Assisting with accessing rebates or incentives for green improvements
  - Advising on modernization projects to keep your property competitive and comfortable

Property Administration & Development

We take care of the administrative and regulatory backbone of your co-op so your board can focus on building a strong community. Our team ensures your co-op runs smoothly, complies with all legal and housing requirements, and stays well-organized for day-to-day operations and future development projects.
- Board & Member Governance Support
  - Preparing agendas, minutes, and reports for board and annual general meetings
  - Onboarding new board members and providing guidance on governance best practices
  - Supporting committees (maintenance, membership, finance) with documentation and communication
- Regulatory & Legal Compliance
  - Ensuring compliance with the Cooperative Association Act, Residential Tenancy Act, and other housing regulations
  - Managing operating agreements, land lease requirements, and subsidy contracts
  - Coordinating with legal counsel when bylaw updates, disputes, or compliance issues arise
  - Keeping insurance policies up to date and aligned with board requirements
- Administrative Operations & Organization
  - Managing member records, applications, move-ins and move-outs, and waitlist administration
  - Tracking key dates such as lease renewals, regulatory filing deadlines, and inspection schedules
  - Coordinating work orders, vendor communications, and follow-up to ensure timely completion
  - Maintaining secure, well-organized digital and physical records for easy access by the board
- Development Planning & Grant Writing
  - Identifying and applying for funding opportunities, grants, and government programs
  - Coordinating feasibility studies, budgets, and project proposals for expansions or upgrades
  - Liaising with architects, engineers, and contractors during the early planning stages
  - Supporting project oversight to keep developments on schedule and within budget

Member Engagement & Education

Strong communities are built on informed, engaged members. We provide education, communication tools, and conflict resolution support so boards can foster participation, transparency, and a positive co-op culture.
- Communication & Transparency
  - Developing newsletters, notices, and online updates to keep members informed
  - Providing templates and tools for consistent and clear communication
  - Supporting digital platforms to streamline member interaction
- Training & Education
  - Delivering board orientation and governance workshops for new members
  - Offering financial literacy and policy training to strengthen board decision-making
  - Hosting member information sessions about budgets, projects, and co-op principles
- Community Building & Support
  - Organizing community events, volunteer programs, and committee engagement
  - Supporting conflict resolution through mediation and policy guidance
  - Encouraging participation in co-op decision-making to create a sense of ownership

Learn more

What People Are Saying

• Testimonies

• Reviews

• Why us

• What People Are Saying • Testimonies • Reviews • Why us •

"We just started working with SPICE. The transition was straightforward, SPICE cleaned everything up, now has everything organized and under control. Before SPICE, as a Director, I was overwhelmed...now being a Director is a pleasure. I have just accepted another new term on the Board and looking forward to it."

— Glenna Heidt (Housing Co-Op Director)

"I am so relieved our Co-op is working with SPICE. Since SPICE started with us being a Board member is no longer an overwhelming job. SPICE organized and straightened out all our records, put systems in place to ensure every member is being treated equally every time, allowed the board to stop spending time micromanaging day to day tasks so that we can perform as a Board should...a complete turnaround from where we were before. SPICE has shown time and again they are here to support and assist our co-op in whatever areas we need. We are most excited about the fact that we now have a long-term plan in place to fix our buildings, renovate our units, and provide subsidy to qualifying members past the end of our operating agreement. Members are looking forward to getting their new flooring and kitchen/bathrooms with quartz counters this year. Richmond Heights is thankful SPICE chose to work with us and we know the feeling is mutual."

— Carol Ramos (Housing Co-Op Director)

“Having SPICE as our management partner has really set the co-op on the road for success. I jumped at the opportunity to join the Board as I knew it would be rewarding with SPICE managing our co-op, allowing our Board to really get down to governing and improving our community. SPICE really cares about our co-op and every member. We are thrilled with the opportunity to have education brought to our co-op through SPICE and how SPICE goes above and beyond to work with the members and the existing ways of the co-op so that our co-op can keep its identity. Those are two other things that I love about SPICE as well. Since SPICE, we now have processes that work efficiently, members respect each other, and our co-op has a plan for a successful future. I only wish our co-op had started working SPICE sooner but am confident we have the right management partner now."

— Alison Russell (Housing Co-Op Vice President)

"Our Co-operative was in its 26th year and our needs have been changing. With this knowledge, the Board began to look for a management company to help with the increasing needs of our co-op. After a careful tendering process our Co-operative chose SPICE Management Group Inc. because of their flexibility of support and their vast array of services. In the end, we also found it in our best interest to have one company for both Management and Maintenance. By far SPICE Management Group Inc. was able to demonstrate their patience and willingness to work for our co-op. We have a unique set of priorities and their services best suited our needs."

— Jack Powell (Housing Co-Op Director)

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